Privacy Policy
Vanguard K9 & Security Ltd
Last updated: 18/09/2025
At Vanguard K9 & Security Ltd, we are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy explains how we collect, use, and protect your data.
1.
Who We Are
Vanguard K9 & Security Ltd is a professional security provider operating across the West Midlands and nationwide.
Contact details:
📞 Phone: 0121 816 1297
💬 WhatsApp: 07960 012564
🏢 Address: Office 1, Izabella House, 24–26 Regent Place, City Centre, Birmingham, B1 3NJ
🌐 Website: www.vanguardk9security.co.uk
📧 Email: info@vanguardk9security.co.uk
2.
What Information We Collect
We may collect the following types of information:
- Personal details (name, address, date of birth, contact details)
- Employment information (CV, work history, references)
- Security credentials (SIA Licence, NASDU Certificates)
- Identification documents (proof of address, ID verification)
- Technical information (IP address, browser type when using our website)
3.
How We Collect Your Information
- When you apply for a job through our online form or upload documents
- When you contact us by phone, WhatsApp, email, or via our website
- From references or background checks (with your consent)
4.
How We Use Your Information
We use your information for:
- Recruitment and employment purposes
- Verifying licences and certifications
- Compliance with legal and regulatory requirements
- Responding to enquiries and providing our services
- Improving our website and services
5.
Legal Basis for Processing
We process your personal information under the following lawful bases:
- Consent: When you apply for a role and share your details
- Contract: To take steps necessary before entering into an employment contract
- Legal obligation: To comply with UK law and SIA/NASDU regulations
- Legitimate interest: To operate and improve our services
6.
Data Sharing
We do not sell your data. We may share your data with:
- Regulatory bodies (e.g., SIA) where legally required
- Trusted third parties for background checks (with your consent)
- IT service providers who help us manage our systems securely
7.
Data Retention
- Job applications: kept for 12 months (unless employment begins, in which case data is kept for HR purposes).
- Client-related data: kept for as long as required by law/regulation.
- After these periods, your data will be securely deleted or anonymised.
8.
Your Rights
You have the right to:
- Access the data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (where legally possible)
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
9.
How We Protect Your Data
- Secure servers and encrypted storage
- Access limited only to authorised staff
- Regular monitoring of security measures
10.
Cookies & Website Tracking
Our website may use cookies to improve your browsing experience. You can disable cookies in your browser settings.
11.
Changes to this Privacy Policy
We may update this policy from time to time. Updates will be posted on this page with the “last updated” date.